Privacy Policy

Site Expensify, located at New No. 4, Nehru Street, Lakshmipuram, Chrompet, Chennai, Tamil Nadu 600044, India, hereafter referred to as “SiteExpensify,” “We,” “Us,” or “Our,” along with its affiliates, provides software-as-a-service solutions.

These solutions help our customers manage employee attendance and overtime hours, work sites, employee information, vendors, advance amounts, and expenses. These services are known as “SiteExpensify” (referred to as the “Service”). You can access SiteExpensify software through a mobile application as well as web platforms.

This Privacy Policy (“Policy”) describes how SiteExpensify collects data that directly identifies you or makes you recognizable. SiteExpensify does not disclose personal information when you use SiteExpensify and its services. By accessing or using the Service, you agree to the collection and use of your personal information as outlined in this Policy.

Personal Information

We may collect personal information, such as your name, email address, contact number, and other relevant details, when you register for an account or interact with the Service.

• Account Profile Data: Full name, official email address, mobile phone number, job role, and company name.
• Worksite Operational Data: Site locations, supervisor authorizations, vendor invoices, attendance timestamps, and expense line items logged by your authorized organization members.
• Technical Usage Metadata: Device identifiers, IP address, browser type, app version, and interaction logs for error diagnostics and platform stabilization.

We use your personal information to provide and improve the Service, respond to your inquiries or requests, and personalize your experience.

We may also use your information to send you promotional materials, updates, or other communications related to the Service, but you can opt out of receiving such communications at any time.

• Providing, operating, and maintaining the SiteExpensify multi-site ledger and workforce management features.
• Authenticating user sessions, role-based access control, and preventing unauthorized account takeover.
• Customer onboarding, customer success assistance, technical support, and timely product updates.
• Complying with regulatory obligations and legal bookkeeping requirements.

We may share your personal information with third-party service providers who assist us in operating the Service and delivering the requested services.

We may also disclose your information in response to legal requests, enforce our policies, protect our rights and safety, or comply with applicable laws and regulatory directives.

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Policy, unless a longer retention period is required or permitted by law.

You may request the deletion of your personal information, and we will comply with such requests, subject to any legal obligations or legitimate business interests (such as accounting audits, dispute resolution, or fraud prevention).

We implement reasonable security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction.

However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security. We recommend safeguarding your account login credentials and reporting any suspected unauthorized access immediately.

The Service may contain links to third-party websites or services that are not operated by us. This Policy does not apply to such third-party websites or services, and we are not responsible for their privacy practices. We encourage you to review the privacy policies of those third parties before submitting any personal information.

The Service is not intended for individuals under the age of 13. We do not knowingly collect personal information from children. If you believe that we may have collected personal information from a child, please contact us immediately so we can remove the data.

We may update this Policy from time to time, and the updated version will be posted on our website along with the revised effective date. We encourage you to review this Policy periodically for any changes. Your continued use of the Service following posted modifications constitutes acceptance of the revised terms.

We may obtain information about you from external services such as advertising partners, data providers, and analytics companies to improve our product offerings, optimize marketing campaigns, and diagnose service performance.

When you voluntarily send us an email or fill out a form, we will keep a record of this information in order to respond to you. We collect information from you only when you register on our site or complete a form.

When filling out a form, you may be asked to enter details such as your name, email address, or phone number. However, you can still visit our site anonymously.

If you have any questions, feedback, or concerns about this Privacy Policy or our privacy practices, please contact our data grievance officer and support team at: